"Custom ERP Solution for small and medium sized businesses"



ERP and accounting software

What is an ERP


ERP is a software architecture that facilitates the flow of information among the different functions within an enterprise. ERP also facilitates information sharing across organizational units and geographical locations. It enables decision-makers to have an enterprise-wide view of the information they need in a timely, reliable and consistent fashion.

ERP provides the backbone for an enterprise-wide information system. At the core of this enterprise software is a central database which draws data from and feeds data into modular applications that operate on a common computing platform, thus standardizing business processes and data definitions into a unified environment. With an ERP system, data needs to be entered only once. The system provides consistency and visibility or transparency across the entire enterprise. A primary benefit of ERP is easier access to reliable, integrated information. A related benefit is the elimination of redundant data and the rationalization of processes, which result in substantial cost savings.

The evolution of ERP has happened over decades in its various forms like Material Resource Planning (MRP), MRPII etc. Such systems got much popular in the 90s when computer hardware became more accessible to businesses. In its initial days, ERP was considered as a tool only for large organizations. With time, system cost related to such implementations reduced substantially and consequently the volume of ERP implementations sky rocketed. The ERP story got a significant boost with the growing popularity of internet and ERP-II evolved which redefined the connectivity among various business verticals to a new extent. Currently, the trend is towards open source ERP solutions which are bringing the benefits of ERP solutions to small and medium sized businesses by making them more affordable.

Benefits


Integration across all business processes
To realize the full benefits of an ERP system it should be fully integrated into all aspects of your business from the customer facing front end, through planning and scheduling, to the production and distribution of the products you make.

Automation enhances productivity
By automating aspects of business processes, ERP makes them more efficient, less prone to error, and faster. It also frees up people from mundane tasks such as balancing data.


Increase overall performance
By integrating disparate business processes, ERP ensures coherence and avoids duplication, discontinuity, and people working at cross purposes, in different parts of the organisation. The cumulative positive effect when business processes integrate well is overall superior performance by the organisation.

Quality Reports & Performance Analysis
Analysis on ERP will enable you to produce financial and boardroom quality reports, as well as to conduct analysis on the performance of your organisation.



Integrates across the entire supply chain
A best of breed ERP system should extend beyond your organisation and integrate with both your supplier and customer systems to ensure full visibility and efficiency across your supply chain.

What we offer


We provide end to end ERP development and implementation solution for schools/colleges/educational institutions, hospitals, microfinance and retail sectors. We have base product developed in-house for each of these industry sectors which brings together the best practices followed in these industry sectors. We customize them to suit the specific needs of our clients. This methodology not only helps us to deliver within strict timelines, but also enables us to embed the best industry practices for our clients.

ERP implementation

Project Cycle


ERP implementation is a major restructuring exercise for an organization. A well planned implementation should consider all stakeholders – management, employee, system administrators etc. We follow an industry standard process which is illustrated below.



As Is Process Analysis
The first step in the implementation of ERP system is to study the current system and understand the process. Most of the times, transition is from legacy practices to automated ones. Hence, in this step, we study the books and records maintained manually and understand the process flow.



To be Process Design
In this step, based on the analysis of the previous step, an overall structure is prepared for the system that is to be designed. This is like mapping the process from existing system to the new system. Changes needed for the transition are identified and added to the model.



Configure
In the third step, the base product (ERP) is configured according to the requirement of the organization. The base product has been made more easily customizable from years of experience.



Testing
Once the system is implemented, it is required to be tested to understand the possible problems that might arise while implementing it real time. We recommend a trial period of 1-2 weeks where users can check various functionalities. In this period, our technical team keeps in constant touch with the users and updates the system on the go.



Transition
This is the most critical phase of implementation and the primary check is put on the readiness of the organization with the future system. All types of requirement are checked and the users are thoroughly trained in every minute detail.



Go Live
Finally, the entire system is put live and manual/legacy systems are phased out in a planned manned. However, our responsibilities do not end here and we continue to respond to queries on a regular basis.